Important Update on Preferred, Primary, Lived, and Legal Names in MyUCSC

To: UCSC Faculty and Staff

From: Tchad Sanger, University Registrar

We are excited to share important updates regarding the implementation plans for the UC Gender Recognition and Lived Name (GRLN) Policy announced on December 12, 2023, by CP/EVC Lori Kletzer. These changes support our commitment to fostering an inclusive environment at UC Santa Cruz. 

Changes in MyUCSC for Students:
Starting January 29, 2024, MyUCSC changed to using Lived and Legal names instead of Preferred and Primary names. These changes were communicated to students on January 16, 2024.

When searching for students, if you do not have the CruzID available for use in the ID field, please use their lived name.

Policy Exceptions to use Legal Name

  • If regulatory needs require the use of a student’s legal name (e.g., payroll records, financial aid records, tax records), please Record a Required Use of Legal Names.
  • If your system or document does not require a legal name but due to extenuating circumstances, additional time is required for conversion to lived name, please complete the GRLN Request for Policy Compliance Extension.
  • If you maintain a separate database using students’ legal names, please take steps to allow students to update their names. Contact for assistance with a translation table, providing the business need and justification. 

Update your Lived Name, Legal Name, Pronoun, and Gender Identity — Instructions for Staff and Faculty

Learn More about Gender Recognition and Lived Names
We encourage you to learn more about gender recognition and lived names. The UC Learning Center course UC Gender Recognition focuses on transgender, nonbinary, and intersex awareness. You may also find trainingand education on lived names and pronouns on the Lionel Cantú Queer Center’s website.    

You can find more information on the Gender Recognition and Lived Name Policy on the Office for Diversity, Equity, and Inclusion website. 

Your commitment to using correct pronouns and recognizing lived names contributes to building an environment at UC Santa Cruz where everyone feels valued, seen, and affirmed.

If you have compliance questions about the GRLN policy, please email