2023/2024 Winter Campus Curtailment Time Reporting in CruzPay

To: UCSC Community

From: UCSC CruzPay Team

Winter Campus Curtailment occurs this year from Monday, December 25, 2023 through Monday, January 1, 2024.  The designated university holidays are December 25, 26, 29, and January 1, 2024 and the designated curtailment dates are December 27, 28. Work is scheduled to resume on Tuesday, January 2, 2024.

Payroll processing deadlines occur during the Winter Campus Curtailment, so we encourage employees to complete and submit their timesheet before leaving for the Winter Campus Curtailment. Monthly = pay period ending 12/31/23; Biweekly = pay period 12/10/23 – 12/23/23. You can access CruzPay at http://cruzpay.ucsc.edu.

For Staff employees: If an employee works on any of the curtailment days, they must have made arrangements in advance with their supervisor.

For Academic employees: Due to the diverse responsibilities of academic appointees and the flexibility in performing their obligations, it is anticipated that some academic appointees will continue working during campus closure.

For the two Winter Campus Curtailment days, December 27 and 28, 2023, employees will need to use any combination of the following CruzPay paycodes:
- Vacation Taken
- Comp Time Taken (employees with a CTO balance)
- PTO Taken (post-doctoral scholars only)
- LNP Curtailment (Leave No Pay-Curtailment) (see note below) 
- Vacation Curtail (see note below) *

Exempt employees record their time in whole day increments and non-exempt employees record their time to the nearest quarter hour increments.  

Full-time exempt employees must be on pay status during a week in which a holiday falls to be eligible for holiday pay.  

Using LNP Curtailment protects sick and vacation accruals, but not holiday eligibility.  For more information, please refer to the 2023-2024 Winter Campus Curtailment FAQs regarding the winter curtailment and time reporting for staff employees.

*Vacation Curtail: Employees who are eligible to earn vacation leave and who do not have sufficient accumulated vacation hours will be allowed to use (borrow) vacation hours prior to actual accrual.  The Vacation Curtail paycode should be used when borrowing vacation time for December 27 & 28, 2023.

Additional information regarding the UCSC Winter Campus Curtailment may be found at:

If you have any questions, please contact your SHR or Divisional Timekeeper.