Notice of policy action – Policy on Vaccination Programs

To: UC Santa Cruz Community

From: Ed Reiskin, Vice Chancellor, Finance, Operations and Administration

The Policy on Vaccination Programs – With Interim Revisions was updated with interim revisions effective August 16, 2023. A systemwide review of this policy will take place in Fall 2023, with an expected issuance/effective date in early 2024. 

The policy text is available through the Office of the President Policy Website:

Revisions include the following:

  • The policy will require covered individuals to either be up-to-date on COVID-19 vaccination or to opt out of (versus receive an exception from) COVID-19 vaccination. In the event applicable law or public health orders impose stricter vaccination requirements, such as for healthcare workers, the policy will continue to require compliance with those stricter requirements.
  • As policy will no longer require covered individuals to receive a University-approved exception if they are not up to date on COVID-19 vaccination, model forms and other content regarding the exception process were removed.
  • COVID-19 vaccination program implementation guidelines were removed.
  • Relevant language regarding vaccination data moved to the main policy. Noncompliance language was added to the main policy, including citations to relevant University policies.
  • Removed content regarding the rescinded California Department of Public Health (CDPH) Health Care Worker Vaccine Requirement.
  • Updated language consistent with current public health usage. Removed outdated deadlines and content.

Covered Individuals must be Up-To-Date on Vaccines or receive Vaccine Education and timely complete and submit the online secure attestation form.  For new employees, the deadline for initial compliance is within 14 days of the first date of employment.

A Covered individual is Up-To-Date when they have received all doses of a Vaccine as recommended by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH).  A person need not obtain doses that are authorized but not explicitly recommended by CDC and CDPH in order to be considered Up-To-Date.

Vaccine Education is the communication of the following information about a Vaccine-preventable illness through any combination of Vaccine Information Statements, other written information, verbal communications, or online or in-person training programs as required.

  1. The potential health consequences of Vaccine-preventable illness for Covered individuals, family members and other contacts, coworkers, patients, and the community;
  2. occupational exposure to Vaccine-preventable disease;
  3. the epidemiology and modes of transmission, diagnosis, and Non-Pharmaceutical Interventions (NPIs) consistent with the Covered Individual’s level of responsibility in preventing Vaccine-preventable infections;
  4. the potential benefits of vaccination; and 
  5. the safety profile and risks of the Vaccine.
Visit this link for updates on how to attest or decline on the online COVID-19 Up-To-Date on Vaccines or Vaccine Declination Form for Staff and Academic Employees.