Winter Curtailment 2021-2022

To: UC Santa Cruz Managers & Supervisors

From: Steven Stein, Associate Vice Chancellor, Staff Human Resources Grace McClintock, Assistant Vice Provost, Academic Personnel

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This notice is being sent in advance of the campus communication going out on Wednesday, October 13th, to allow you to anticipate supporting your staff with any questions or requests that may arise.

Our 2021-22 winter curtailment will run from Thursday, December 23 through Friday, December 31, 2021. Work is scheduled to resume on Monday, January 3, 2022.

  • December 23, 24, 30, and 31, 2021 are paid university holidays (if eligibility criteria are met)
  • December 27, 28, and 29, 2021 are the three (3) curtailment days

Employees may use vacation, accrued compensatory time off (CTO), or take leave without pay (LWOP) for the curtailment days, scheduled for December 27, 28, and 29, 2021. For employees who may not have sufficient accumulated vacation hours, up to three (3) days of vacation leave may be used in advance of actual accrual during the winter curtailment period. Those employees who are normally required to wait six (6) months before using accrued vacation will be allowed to use their vacation hours even if the required waiting period has not been completed.

Due to the diverse responsibilities of academic appointees and the flexibility in performing their obligations, it is anticipated that some academic appointees will continue working during campus closure.

In certain cases staff employees will be required to work during some or all of this period due to the nature of their jobs. Any staff employee, regardless of their work location, including remote work, may work only with the explicit approval of their principal officer/designee and supervisor.

Units planning to maintain operations as usual during the winter curtailment period must receive approval from their respective principal officer or designee and should refer to the "Exceptions to Winter Curtailment" memo that will be coming from Physical Plant. This memo will explain the required procedure to ensure that heat is supplied to appropriate working areas. It is important to note, however, that building temperatures in underutilized areas will generally be reduced. Therefore, please advise staff to dress appropriately during this time.

Frequently asked questions regarding the winter curtailment and time reporting for staff employees may be read online.

Questions concerning academic employees should be directed to your divisional academic personnel coordinator.

For questions regarding staff employees, please contact your appropriate Staff HR Service Operations Specialist (“timekeeper”).