UC President Janet Napolitano has approved changes to the UC Travel Policy (UC BFB G-28 "Travel Regulations"), effective Oct. 15, 2017. The major changes apply to travel of less than 30 days within the continental United States:
Lodging: The maximum daily lodging expense reimbursement rate is $275, excluding taxes and mandatory fees.
A request for reimbursement in excess of this cap amount due to the inability of the traveler to obtain lodging within the maximum rate will require written justification and submission of documentation, such as screenshots of comparison nearby hotel rates taken at the time of booking.
An exception is allowed if a meeting or conference is held at a hotel in which the lodging rate exceeds the $275 threshold. Under these circumstances, additional documentation does not need to be provided.
Meals and incidentals: maximum daily reimbursement for meals and incidentals is $62.
Travel-related guidance and forms on the Financial Affairs website are being updated to reflect these changes. Please direct any questions to Accounting Services Director Ed Moran (efmoran@ucsc.edu).
