Scheduled Labor Strike at UC campuses on January 10, 2017

To: UCSC Managers and Supervisors

From: Steve Stein, Associate Vice Chancellor, Staff Human Resources and Pamela Peterson, Associate Vice Chancellor, Academic Personnel

The University of California has been informed that there will be a clerical union labor strike on all of its campuses and medical centers on January 10, 2017. Up to date information will be provided on the UCSC website. For questions, you may call your Employee & Labor Relations Analyst or email at

UC and Teamsters have been unable to reach agreement on new contracts, and the union has called for a systemwide strike. At this time, we do not know how these strike activities will impact our campus. However, as we know from past experience, there is the possibility that access to the main campus may be impeded. We offer the following guidance to help you and your employees plan in advance:

Accessibility: Employees are expected to work their normal schedules on January 10, 2016. Please instruct your employees to check campus accessibility before they come to work. Information will be posted on a special web site:, recorded on the campus communication hotline (459-INFO), provided to KZSC Radio (88.1 FM) for broadcast, and shared via the campus Twitter account (!/ucsc). If access to the campus is not possible, further instructions to employees will be posted via these channels.

Work Flexibility: In order to minimize the number of people attempting to access the campus, employee requests to work from home or for an alternate work site may be considered and approved based on operational needs. We encourage you to be as flexible as possible when considering these requests from your employees.

Request for Vacation or Compensatory Time Off (CTO): Managers and supervisors may approve advance requests to schedule vacation or CTO (overtime leave) in accordance with policy and labor agreements and as it is customarily administered within your unit/division. Employees requesting vacation or CTO due to concerns about their safety should be granted the time off.

Request for Sick Leave: You may require that employees provide reasonable documentation to support their request for sick leave if the requested day off is concurrent with the strike day. Managers and supervisors should notify employees within a reasonable period of time before the strike that medical documentation will be required.

Request for Union Business Leave: Please forward the employee’s request to the Employee & Labor Relations’ Administrative Specialist, Jennifer May, at 459–1873 or

Absence without Approval: If the campus is accessible and an employee is absent without advance approval to use vacation or compensatory time off and has not called in sick, then the day should be recorded as an unapproved absence and the employee’s pay will be adjusted in accordance with policy and labor agreements.

Recording Attendance: Employee attendance will be reported as normal through Cruz Pay and other time reporting practices. In order to assess the impact of the strike, we may ask supervisors or units to provide additional information on absences or cancelled classes for a report to the Office of the President.

Absence due to Inaccessibility: If the campus is officially determined to be inaccessible, the Campus Provost/Executive Vice Chancellor may approve administrative leave with pay for those employees who are expected to work but are unable to access the workplace. Employees should not be encouraged to enter the campus to work nor should they be transported onto campus if it is deemed inaccessible by the Police Chief.

Health and Safety: It is important to ensure that your employees are advised that their safety is always the first priority. Employees should not be expected to jeopardize their safety in attempting to get to work if access to the campus is blocked. Please emphasize to your employees that they should follow the directions regarding campus access that will be communicated through the channels noted above.

For an overview of the campus strike plan, please visit the UCSC Labor Strike Plan.

Strike related questions should be forwarded to your Employee & Labor Relations Analyst or by email.

Please be assured that the campus is planning and preparing for the January 10 activities and will provide communication updates as additional information becomes known.

Thank you in advance for your patience and cooperation.