Power outages scheduled for June 15, 2-11 p.m.; June 16, 7 a.m. to 7 p.m.

Maintenance is to improve the stability of future power delivery

To: UCSC Community

From:  Pamela Peterson, associate vice chancellor, Academic Personnel; Steven Stein, associate vice chancellor, Staff Human Resources; Jean Marie Scott, associate vice chancellor, Risk and Safety Services; Rhonda Tramble, senior engineer, Physical Planning and Construction

The purpose of this notice is to assist the community with preparedness.

Maintenance on the campus power distribution system will occur on June 15 and 16 in order to improve the stability of future power delivery to the campus.

The work will impact power delivered to the entire upper campus with expected multiple power outages of up to 40 minutes. While the scheduled maintenance and testing performed in March did not result in significant shutdown events, this June's planned maintenance will assuredly result in power outages. To be clear, however, the outages will vary by location, vary by duration, and vary by time of day. The outage will not affect the total campus or any one location for the total duration of the testing period.

The outages will NOT affect lower campus buildings such as Women's Center, Carriage House, Barn G, H Barn, Family Student Housing, Faculty Housing, Cook House, ERC, childcare facilities, or off-campus buildings. A complete list is available online.

Please plan ahead: Charge cell phones before the outages, carry a flashlight, do not perform experiments or other work that rely on consistent power, etc. Work under the assumption that electrical power in the upper campus will be unavailable during the times noted.

Managers and supervisors have the responsibility for providing direction to employees, students, and volunteers, including operational decision making. In the event of a power outage, they are responsible for employee safety and for the implementation of all related business continuity actions. Managers are asked to prepare and address any questions that individuals under their supervision may have. Please read this detailed information closely and work to ensure readiness.

Human resource information 

For employees who normally work on campus during these times, the workplace may be affected by power outages. To ensure employee safety and avoid a loss of pay due to the planned outage, managers and supervisors should consider the following: 

  1. A change in employee schedule - An employee's work schedule may be adjusted to work around the power outage period; 
  2. A change in employee work location - An employee may be directed to work at an unaffected on-campus site or off-campus university-managed site, or to telecommute; 
  3. Scheduling an off-site training - Managers may select to schedule a department training at an off-campus site; 
  4. Vacation or compensatory time off (CTO) - Managers may approve advance requests for vacation or CTO in accordance with policy and labor agreements. Managers may not, however, curtail operations and require employees to use vacation or CTO; 
  5. Administrative leave with pay - Although not expected, if specific campus operations are officially determined to be inaccessible, the campus provost/executive vice chancellor may approve administrative leave with pay for those employees who are expected to work but are unable. Managers will be notified should administrative leave with pay be approved.

Facilities information 

  1. Emergency power - The standard emergency power supply for the campus, inclusive of emergency lighting, will be operable during the scheduled outage. 
  2. Lighting - Managers should ensure that there is adequate lighting to support a safe workplace. If a workplace does not have enough light to work, please reassign the employee workspace. It's also best to ensure that employees and offices have flashlights on hand. 
  3. Elevators and accessibility - Building coordinators, divisional facilities staff, building managers, or supervisors will need to post signage at all floors indicating they should not be used during the testing period. Please print the attached signage pdf and assign the posting to a specific person. Use of the elevators during this time could result in entrapment within the elevators requiring a fire department response. Anyone needing an elevator to access their place of work or general campus activity should consult with their supervisor for alternative accessibility options and work locations for the time of the outage. 
  4. Housing and residential areas - Although it is summer, there will be some students living throughout the residential areas. UCSC Dining operations will be closed.

Communications information 

Information about significant impacts will be posted on the campus home page, http://www.ucsc.edu, under the "University News" section. This information is also being posted in Tuesday Newsday®.

In addition to updating the webpage as information warrants, the Public Information Office will: 

  1. Record information on the campus's communications hotline, 459-INFO (831-459-4636). 
  2. Relay information on a regular basis to KZSC Radio (88.1 FM) for broadcast. 
  3. Share information via Twitter, twitter.com/ucsc

ITS information 

All campus services hosted in the Data Center will remain operational. Campus websites, digital and analog telephones, 911, the two-way radio systems, and non-cellular Blue Light phones will also be operational.

Please note the following may experience service interruptions:

  • Network service in many campus buildings will be disrupted. 
  • CruzNet and eduroam wireless access may experience intermittent outages. 
  • Campus cellular phone service will have limited coverage. 
  • Blue Light emergency phones that rely on cellular connectivity may be impacted. The locations of these phones are as follows: 
    • College 8 – Footpath between College 8 and Oakes College 
    • Cowell Service Road, near Cowell Apts 3 
    • Grad Student Housing to Porter foot path (behind bldg 7736) 
    • Hagar at Steinhart Bus Stop,by Baytree Bookstore 
    • Hahn Parking Lot 
    • North Remote Parking 
    • Village entrance (not at bus stop) 
  • Buildings with VoIP telephones that have no backup generator will lose power if the battery run time expires. 
  • Research clusters hosted in the Data Center will be shut down. 
  • MyUCSC - although applications housed in the campus Data Center will remain fully functional during the outage, individuals working on campus should be prepared for building network outages which could disrupt connections to campus systems. Faculty especially should take precautions if entering grades via MyUCSC from their office or any campus building during the outage period, as a sudden network outage could result in lost work. Precautions include saving often, working from a non-campus location, or refraining from entering grades (or performing other critical systems-related work) during the outage window.

Emergency services 

All campus emergency services will be operational including UCSC PD, dispatch and Santa Cruz Fire. Per standard protocols, emergency response needs should be obtained via 9-1-1. Please do not contact dispatch for general outage questions or issues. These concerns should be directed to campus managers and supervisors.

Additional resources 

The campus police department and Office of Emergency Services have multiple resources available on their websites. Emergency preparedness, training resources, and contacts:

If you have questions, please consult with your direct supervisor or department manager.