2007-08 Annual Call for Performance Appraisals

To: Principal Officers; Managers and Supervisors

From: Willeen McQuitta, Director Staff Human Resources

I write to announce the annual call for performance appraisals. Performance appraisals are required annually for all career staff employees and are an essential component of a successful performance management program. I ask for your full participation in making this another record year in the performance completion rate for each division. We had a 95% completion rate for the 2006-07 review period which was an improvement over the previous year. This is an impressive record and I hope we will improve even more this year.

Overall, the process this year is very similar to last year. We are beginning the process earlier to allow more time to meet the summer deadline. New appraisal forms that were introduced for the 2006-07 review period included a standards section for managers and supervisors to be implemented in 2008. This new section is to be used by those who manage other managers and supervisors and is to be completed for the current review period, July 2007 through June 2008. All appraisal forms are provided on line at: http://shr.ucsc.edu/shr-procedures/manage-performance/forms.htm

I strongly encourage principal officers to establish divisional guidelines that outline expectations for the performance review and establish requirements for the use of the standardized forms. Your division may choose to designate one or more specific forms to be used, depending on the job responsibilities for employees being reviewed.

Completed and signed performance appraisals should be submitted to the appropriate service team in Staff Human Resources (SHR) by close of business on Friday, August 15, 2008. Managers and supervisors who leave for the summer months or supervise staff on summer furloughs are encouraged to complete the required forms in May or June in order to meet the August 15 deadline.

The completion of the performance appraisal is an important final step in the 2007-08 performance management process. This announcement is being sent to all managers, supervisors, staff and faculty who supervise staff. SHR also provides classroom training and in-house briefings for learning performance management skills. If you have not already done so, I recommend that you enroll in the existing Performance Management Series. A new web based training program will also be available on line in mid-May.

For further information regarding the performance management process, please contact your service team or Senior HR Partner Cecile Morris (x9-3935 or cecile@ucsc.edu).