Campus News
CruzBuy Enhancements Launch August 4 to Streamline Campus Procure-to-Pay Process
The enhancements are part of a broader effort to modernize the university’s procure-to-pay processes, improve operational efficiency, and reduce administrative burden across campus departments.
(Photo by Nick Gonzales/UC Santa Cruz)
The Division of Finance, Operations, and Administration has launched a suite of significant updates to the CruzBuy procurement platform, with new features that went live on August 4, 2025. The enhancements are part of a broader effort to modernize the university’s procure-to-pay (P2P) processes, improve operational efficiency, and reduce administrative burden across campus departments.
The upcoming changes aim to create a more seamless and compliant purchasing experience for the campus community. Key areas of focus include the integration of Direct Pay into CruzBuy, new receiving requirements for high-value purchase orders, centralized invoice processing, and a transition plan for legacy multi-year purchase orders.
These changes are more than just system updates, and reflect our long-term strategy to simplify procurement, reduce paper, and ensure that departments have better tools to manage purchasing activities efficiently and transparently.
Direct Pay Requests Now in CruzBuy
As of August 4, certain Direct Pay requests will be fully processed within CruzBuy, reducing the need for DocuSign submissions and helping to determine correct campus payment options. This shift reduces redundancies, removes the need for external PDF forms, and provides better audit tracking by capturing all activity within our CruzBuy system.
Receiving Required for POs Over $10,000
Departments will now be required to confirm receipt of goods or services in CruzBuy for purchase orders exceeding $10,000. This replaces the prior email-based process, automates notifications, and improves payment processing speed.
Invoice Processing Centralized in CruzBuy
In another significant change, invoice processing will no longer occur in Banner. All invoices will now be submitted and tracked within CruzBuy. The integration brings greater consistency, eliminates physical paperwork, and facilitates electronic document retention. The move is also expected to provide savings in document storage costs.
Multi-Year PO Transition
Departments with legacy multi-year purchase orders may need to submit new requisitions if change orders are required during the current fiscal year. Existing POs can still be modified through the standard process until further guidance is issued.
Training and Resources Available
To ensure a smooth campus-wide transition, a suite of updated training materials is available beginning August 1 on the CruzBuy Launch Page. Resources include two new training videos, refreshed quick guides, and four live webinar sessions scheduled for the week of August 4. The CruzBuy dashboard has also been updated with links to all support materials.
New training resources align with UCSC’s growing video-based learning model, following the structure used by FIS, CruzFly, and CruzPay.
What’s Next
Campus users are encouraged to review the updated materials and attend a live webinar session. Departments in need of tailored support may contact the CruzBuy support team directly at P2P-group@ucsc.edu.